Purpose
Internal use
Internal operations
Track stock used inside the business without turning it into a sale.
StockFlow includes an optional internal-stock-issue workflow for businesses that receive goods into stock and issue them to departments, projects, kitchens, maintenance teams, or other internal users.
Start with the workflow the team needs every day, then expand into deeper control as the business grows.
Recipient
Department or team
Record
History + reversal
Setup
Optional setting
What this page covers
What businesses usually want to confirm before rollout.
These sections are written to help a buyer understand how the workflow fits daily operations, where it removes friction, and what changes once the team adopts it.
Issue stock for internal use without creating a customer sale
When goods are consumed by the business instead of sold to a customer, the stock movement should be recorded separately. Internal stock issues reduce available stock without creating a sale, customer balance, payment, or receipt.
Issue one or more products from available stock
Record a purpose and receiving department or team
Keep internal use separate from retail and wholesale selling
02
Keep the stock record explainable after the items leave the store
A clear issue history gives managers a practical answer to where stock went. Each posted issue retains its reference, date, recipient, purpose, issuing user, and the product lines that were removed.
Searchable internal issue history
Unit and boxed-weight products supported
Batch trace retained for unit items where batches apply
03
Correct a full issue safely when stock is physically returned
If the complete issue was made in error and every item is returned, an authorised manager can reverse the original document. The original remains visible in history while stock is restored from the saved issue lines.
Full-document reversal with a recorded reason
Restores the original unit or weight stock
Protects the audit trail instead of deleting history
FAQ
Questions buyers usually ask next.
Can StockFlow be used if we buy stock for internal use rather than retail sales?
Yes. Enable Internal stock issues in Business settings, then issue available stock to a department or team with a purpose. The issue reduces stock but does not create a sale, customer, payment, or receipt.
Does an internal stock issue create a separate warehouse balance?
Not in this workflow. Departments identify who received the stock for internal use; they are not separate warehouses or transfer destinations.
Can an internal stock issue be corrected?
Yes. An authorised manager can reverse the full issue when all issued stock has physically returned. The original document remains in the history for accountability.